What is the purpose of having an order of business in a meeting?

Having an order of business in a meeting serves to ensure organization and flow. This structured approach allows all participants to understand the sequence of topics that will be discussed and the manner in which decisions will be made. It sets clear expectations for the meeting and helps to manage time effectively, ensuring that all necessary items are addressed without unnecessary interruptions or confusion. By following a predetermined agenda, members can prepare appropriately for each discussion point, leading to more productive meetings and effective decision-making.

While spontaneous discussion can be valuable in certain contexts, it is not the primary goal of an organized meeting where an order of business is established. Additionally, the purpose of restricting discussion or prioritizing committee reports specifically does not encompass the broader objectives that an order of business aims to achieve in ensuring that meetings are run smoothly and efficiently.